Search and tags look through the Archive, and archived cards say so

A search or a tag filter on the main board, and a tag's own view, now
list every note not in Trash (a new `all` board view on the server and in
the core), so finished work can still be looked up. Archive and Trash
keep a search inside themselves.

An archived note met anywhere but the Archive carries an "Archived" chip
at the top of its card, on the web and on Android.

Task #6315.

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

android/app/src/main/java/com/fabledsword/inkwell/ui/BoardScreen.kt

@@ -258,6 +258,7 @@ fun BoardScreen(
                                 onNoteAction = onCardAction,
                                 onConfirmDelete = { confirmingDelete = it },
                                 reorderable = state.reorderable,
+                                marksArchived = state.marksArchived,
                                 onReorder = onReorder,
                             )
                     }
@@ -540,6 +541,8 @@ private fun NoteBoard(
     onConfirmDelete: (Note) -> Unit,
     /** Whether cards can be dragged into a new order: the plain main board only. */
     reorderable: Boolean,
+    /** Whether an archived card carries the Archived chip (BoardState.marksArchived). */
+    marksArchived: Boolean,
     onReorder: (List<String>) -> Unit,
 ) {
     // The web's breakpoints (NoteGrid.vue: three columns from `lg`, 1024px, four from
@@ -635,6 +638,7 @@ private fun NoteBoard(
                     onAction = { onNoteAction(note, it) },
                     onConfirmDelete = { onConfirmDelete(note) },
                     dragging = carried,
+                    marksArchived = marksArchived,
                 )
             }
             DisposableEffect(note.id) { onDispose { bounds.forget(note.id) } }

android/app/src/main/java/com/fabledsword/inkwell/ui/BoardViewModel.kt

@@ -91,6 +91,14 @@ data class BoardState(
      * filtered subset, whose order would be renumbered against notes it can't see.
      */
     val reorderable: Boolean get() = filterable && filters.count == 0 && !searching
+
+    /**
+     * Whether an archived card says so: anywhere the Archive is not the whole view. A
+     * search or a tag looks through the Archive as well as the board, so finished
+     * work can still be looked up, and the chip is what keeps it from reading as
+     * current.
+     */
+    val marksArchived: Boolean get() = destination != Destination.Archive
 }
 
 /**
@@ -183,15 +191,18 @@ class BoardViewModel(
     ): List<Note> {
         // Only the main board has filters; every board view takes the search text.
         val searchOnly = BoardFilters().facets(text)
+        // A search or a tag looks through the Archive too, as on the web; Archive and
+        // Trash keep a search inside themselves.
+        val notesView = if (text.isNotBlank() || filters.labelIds.isNotEmpty()) VIEW_ALL else VIEW_NOTES
         return when (destination) {
-            Destination.Notes -> core.listNotes(query(VIEW_NOTES, facets = filters.facets(text)))
+            Destination.Notes -> core.listNotes(query(notesView, facets = filters.facets(text)))
             Destination.Archive -> core.listNotes(query(VIEW_ARCHIVE, facets = searchOnly))
             Destination.Trash -> core.listNotes(query(VIEW_TRASH, facets = searchOnly))
             // Not a board view: the core models reminders as its own query, since
             // "has a reminder" cuts across archived and active alike. `search` moves
             // a search off this view, so it never has text to apply.
             Destination.Reminders -> core.reminderNotes()
-            is Destination.WithLabel -> core.listNotes(query(VIEW_NOTES, labelId = destination.id, facets = searchOnly))
+            is Destination.WithLabel -> core.listNotes(query(VIEW_ALL, labelId = destination.id, facets = searchOnly))
         }
     }
 
@@ -647,6 +658,9 @@ class BoardViewModel(
         private const val VIEW_ARCHIVE = "archived"
         private const val VIEW_TRASH = "trash"
 
+        /** The board and the Archive together — everything not in Trash. */
+        private const val VIEW_ALL = "all"
+
         fun factory(
             core: Inkwell,
             readFile: (Uri) -> PickedFile,

android/app/src/main/java/com/fabledsword/inkwell/ui/NoteCard.kt

@@ -55,6 +55,8 @@ fun NoteCard(
     onConfirmDelete: () -> Unit,
     /** The board is carrying this card (BoardDrag.kt). */
     dragging: Boolean = false,
+    /** Whether an archived note says so — everywhere but the Archive itself. */
+    marksArchived: Boolean = true,
 ) {
     val dark = isSystemInDarkTheme()
     val haptics = LocalHapticFeedback.current
@@ -107,7 +109,11 @@ fun NoteCard(
                     .border(1.dp, if (dark) CARD_EDGE_DARK else CARD_EDGE_LIGHT, RoundedCornerShape(CARD_RADIUS))
                     .padding(12.dp),
         ) {
-            CardContents(note = note, onToggleItem = onToggleItem)
+            CardContents(
+                note = note,
+                onToggleItem = onToggleItem,
+                archivedChip = marksArchived && note.archived && !note.trashed,
+            )
         }
 
         NoteMenu(
@@ -120,12 +126,23 @@ fun NoteCard(
     }
 }
 
-/** What a card shows, top to bottom: tags, body, links, attachments, reminder, sharing. */
+/**
+ * What a card shows, top to bottom: archived or not, tags, body, links, attachments,
+ * reminder, sharing.
+ */
 @Composable
 private fun CardContents(
     note: Note,
     onToggleItem: (Int, Boolean) -> Unit,
+    archivedChip: Boolean,
 ) {
+    // Above everything, tags included: whether a note is put away is the first thing
+    // to know about a search result or a tag's note, before what it says.
+    if (archivedChip) {
+        TintChip(stringResource(R.string.card_archived), "default")
+        Spacer(Modifier.height(8.dp))
+    }
+
     // TAGS FIRST, on a row of their own above the body: a board is scanned, and
     // what a note is about should be the first thing the eye lands on. Not beside
     // the body, whose first line is the note's name.

android/app/src/main/res/values/strings.xml

@@ -27,6 +27,7 @@
 
     <!-- Board -->
     <string name="board_empty_note">Empty note</string>
+    <string name="card_archived">Archived</string>
 
     <!-- The long-press menu. Its ITEMS are the editor_* strings, deliberately: a
          note has one vocabulary of things you can do to it, and a board that said

core/src/local/store.rs

@@ -355,6 +355,9 @@ pub fn list_notes(conn: &Connection, q: &ListQuery) -> rusqlite::Result<Vec<Note
         // without turning up in their Trash, where they could do nothing with it.
         "trash" => "trashed = 1 AND permission = 'owner'",
         "archived" => "trashed = 0 AND archived = 1",
+        // The board and the Archive together: what a search or a tag looks through,
+        // so finished work stays findable after it has been put away.
+        "all" => "trashed = 0",
         _ => "trashed = 0 AND archived = 0",
     });
 
@@ -1495,6 +1498,11 @@ mod tests {
             ids(&list(&conn, json!({"view": "trash"}))),
             vec![trashed.id.as_str()]
         );
+        let mut all = ids(&list(&conn, json!({"view": "all"})));
+        all.sort();
+        let mut expected = vec![kept.id.as_str(), archived.id.as_str()];
+        expected.sort();
+        assert_eq!(all, expected);
     }
 
     #[test]

frontend/src/components/NoteCard.vue

@@ -52,6 +52,10 @@ const sharedLine = computed(() => {
   return props.note.shared ? "Shared" : "";
 });
 
+// A search or a tag reaches into the Archive, so an archived card met anywhere but
+// the Archive itself says so: put away, not current.
+const showArchived = computed(() => props.note.archived && !props.note.trashed && notes.view !== "archived");
+
 // --- Retention countdown, so someone browsing Trash can restore a note in time.
 // Null when not trashed or retention is off. ---
 const trashDays = computed(() =>
@@ -217,6 +221,14 @@ const tagColors = computed<Record<string, string>>(() => {
     <!-- Tags first: a board is scanned, and tags say what a note is about. Above the
          body rather than beside it, so they don't compete with its first line, the
          note's name. -->
+    <div v-if="showArchived" class="mb-2">
+      <span
+        class="inline-flex items-center gap-1 rounded-full bg-black/5 px-2 py-0.5 text-xs font-medium text-neutral-600 dark:bg-white/10 dark:text-neutral-300"
+      >
+        <Icon name="archive" class="!h-3 !w-3" />
+        Archived
+      </span>
+    </div>
     <div v-if="chipLabels.length" class="mb-2 flex flex-wrap gap-1">
       <!-- Every chip carries the `#`, so a lifted chip reads as the `#todo` somebody
            typed, as on Android. -->

frontend/src/stores/notes.ts

@@ -3,7 +3,9 @@ import { ref } from "vue";
 import { repo } from "../adapters";
 import { useUiStore } from "./ui";
 
-export type NoteView = "active" | "archived" | "trash";
+// `all` is the board and the Archive together: what a search or a tag looks through,
+// so finished work stays findable after it has been put away. Never Trash.
+export type NoteView = "active" | "archived" | "trash" | "all";
 // Combinable facet filters for the board (mirrors the GET /api/notes query). All
 // optional; empty = the plain, unfiltered board. The date bounds are Timeline's.
 export interface NoteFacets {
@@ -118,7 +120,13 @@ export const useNotesStore = defineStore("notes", () => {
   function belongsHere(n: Note): boolean {
     const v = view.value;
     const inView =
-      v === "trash" ? n.trashed : v === "archived" ? !n.trashed && n.archived : !n.trashed && !n.archived;
+      v === "trash"
+        ? n.trashed
+        : v === "archived"
+          ? !n.trashed && n.archived
+          : v === "all"
+            ? !n.trashed
+            : !n.trashed && !n.archived;
     if (!inView) return false;
     if (activeFacets.value.shared === "with_me" && (n.permission ?? "owner") === "owner") return false;
     if (activeLabel.value) return n.labels.some((lb) => lb.id === activeLabel.value);

frontend/src/views/BoardView.vue

@@ -53,20 +53,25 @@ async function openFromQuery(id: string) {
   void router.replace({ query: q });
 }
 
-function viewForRoute(name: unknown): NoteView {
-  if (name === "archive") return "archived";
-  if (name === "trash") return "trash";
-  return "active"; // board + label views
-}
-
-const currentView = computed<NoteView>(() => viewForRoute(route.name));
-const currentLabel = computed<string | null>(() => (route.name === "label" ? String(route.params.id) : null));
-
 // Facet filters live in the URL query on the board route (a filtered board = a lens).
 const facets = computed(() => facetsFromQuery(route.query));
 const facetKey = computed(() => JSON.stringify(facetsToQuery(facets.value))); // stable; ignores ?open=
 const filtered = computed(() => route.name === "board" && facetCount(facets.value) > 0);
 
+// A search or a tag looks through the Archive as well as the board, so finished work
+// can still be looked up; each archived card says so. Archive and Trash keep a search
+// inside themselves.
+function viewForRoute(name: unknown): NoteView {
+  if (name === "archive") return "archived";
+  if (name === "trash") return "trash";
+  if (name === "label") return "all";
+  const f = facets.value;
+  return name === "board" && (f.q || f.label?.length) ? "all" : "active";
+}
+
+const currentView = computed<NoteView>(() => viewForRoute(route.name));
+const currentLabel = computed<string | null>(() => (route.name === "label" ? String(route.params.id) : null));
+
 // Quick-add + pinned/others split only on the main board (not archive/trash/label).
 const isMainBoard = computed(() => route.name === "board");
 const pinnedNotes = computed(() => notes.items.filter((n) => n.pinned));

src/inkwell/notes/helpers.py

@@ -25,7 +25,7 @@ logger = logging.getLogger(__name__)
 
 ALLOWED_IMAGE_MIMES = {"image/png": ".png", "image/jpeg": ".jpg", "image/gif": ".gif", "image/webp": ".webp"}
 
-VALID_FILTERS = {"active", "archived", "trash"}
+VALID_FILTERS = {"active", "archived", "trash", "all"}
 
 DISPLAY_TITLE_CAP = 200
 
@@ -72,9 +72,14 @@ def apply_filter(stmt, filter_name: str, archived):
 
     Every branch excludes purge tombstones — content-less rows kept only so the sync
     feed can tell offline clients a note is gone (see `retention.purge_note`). The
-    active/archived branches get that for free from `deleted_at IS NULL`, since a
-    tombstone keeps the timestamp; Trash is the one view that has to say so.
+    active/archived/all branches get that for free from `deleted_at IS NULL`, since
+    a tombstone keeps the timestamp; Trash is the one view that has to say so.
+
+    `all` is the board and the Archive together: what a search or a tag looks
+    through, so finished work stays findable after it has been put away.
     """
+    if filter_name == "all":
+        return stmt.where(Note.deleted_at.is_(None))
     if filter_name == "archived":
         return stmt.where(Note.deleted_at.is_(None), archived.is_(True))
     if filter_name == "trash":

tests/test_integration.py

@@ -1673,6 +1673,21 @@ async def test_owner_and_recipient_each_pin_archive_and_order_their_own(app_clie
     assert await _board_ids(app_client) == [nid, older]
 
 
+async def test_search_and_tags_look_through_the_archive_but_not_the_trash(app_client, db):
+    kept = await _owners_note(app_client, "ferry times #travel")
+    archived = await _owners_note(app_client, "ferry booked last summer #travel")
+    trashed = await _owners_note(app_client, "ferry refund #travel")
+    await app_client.patch(f"/api/notes/{archived}", json={"archived": True})
+    await app_client.post(f"/api/notes/{trashed}/trash")
+    labels = (await (await app_client.get("/api/labels")).get_json())["labels"]
+    travel = next(lb["id"] for lb in labels if lb["name"] == "travel")
+
+    # The board alone still keeps the archive out of the way.
+    assert await _board_ids(app_client, "q=ferry") == [kept]
+    assert sorted(await _board_ids(app_client, "filter=all&q=ferry")) == sorted([kept, archived])
+    assert sorted(await _board_ids(app_client, f"filter=all&label={travel}")) == sorted([kept, archived])
+
+
 async def test_unsharing_trashing_and_deleting_each_end_access(app_client, db):
     recipient, _, people = await _three_people(app_client)
     nid = await _owners_note(app_client)