fix(mcp): list tools return rows that say what a record is, not what it says (#4061)

list_tasks returned every row's to_dict(), body included: a project's todo list
came to 93-165k characters, past what an MCP client accepts inline, so the list
arrived as a file to page through (the #4045 failure, one call over).

- notes.brief_row: id, title, type, project, tags, updated_at; for tasks,
  status, kind, priority, milestone id and title; description, parent and due
  date only when set.
- milestones.titles_for: one query for the milestone titles a page of rows
  names.
- Brief rows on list_tasks, list_notes, get_milestone's steps, get_system and
  list_system_records. get_task / get_note / get_snippet read a record in full,
  and each docstring says so.
- tests/test_list_rows_brief.py pins the ceiling: 100 rows of ~5k-character
  step plans stay under 40k characters.

Co-Authored-By: Claude Opus 5 (1M context) <noreply@anthropic.com>
Claude-Session: https://claude.ai/code/session_01821k5B3Ysecp9fNYs92Kuy

src/scribe/mcp/tools/milestones.py

@@ -44,7 +44,10 @@ async def get_milestone(milestone_id: int) -> dict:
     rules surface again on recall.
 
     Returns: milestone (incl. body), progress, steps (its tasks ordered by
-    status then update), and applicable_rules / project_rules.
+    status then update), and applicable_rules / project_rules. Each step says
+    what it is and where it stands, not its whole body — read a step in full
+    with get_task(id). A plan with forty long steps is otherwise too big to
+    arrive inline, and the design is in the milestone body.
     """
     uid = current_user_id()
     milestone = await milestones_svc.get_milestone(uid, milestone_id)
@@ -61,7 +64,7 @@ async def get_milestone(milestone_id: int) -> dict:
     out.update(progress)
     return {
         "milestone": out,
-        "steps": [t.to_dict() for t in steps],
+        "steps": [notes_svc.brief_row(t, {milestone.id: milestone.title}) for t in steps],
         **rulebooks_svc.rules_payload(applicable, user_id=uid, source="get_milestone"),
     }
 

src/scribe/mcp/tools/notes.py

@@ -44,6 +44,9 @@ async def list_notes(
     Prefer `search` for a pure lookup — it returns scores and reaches
     everything readable; this adds the lifecycle filters on top.
 
+    Each row says what the note is — id, title, description, type, project,
+    tags, updated_at — and not what it says: read one in full with get_note(id).
+
     Args:
         project_id: Scope to one project. PASS THE ACTIVE PROJECT'S ID whenever a
             project is in scope so you list that project's notes, not every
@@ -60,7 +63,7 @@ async def list_notes(
         limit=max(1, min(limit, 100)),
         offset=max(0, offset),
     )
-    return {"notes": [n.to_dict() for n in rows], "total": total}
+    return {"notes": [notes_svc.brief_row(n) for n in rows], "total": total}
 
 
 

src/scribe/mcp/tools/systems.py

@@ -14,6 +14,7 @@ from __future__ import annotations
 
 from scribe.mcp._context import current_user_id
 from scribe.services import canonical_systems as canonical_systems_svc
+from scribe.services import milestones as milestones_svc
 from scribe.services import notes as notes_svc
 from scribe.services import systems as systems_svc
 
@@ -267,16 +268,18 @@ async def get_system(system_id: int) -> dict:
     """Fetch a System plus the records associated with it.
 
     Returns the system, plus its associated records split into `issues`,
-    `tasks` (work/plan), and `notes`.
+    `tasks` (work/plan), and `notes` — each saying what the record is and where
+    it sits, not what it says (open one with get_note / get_task).
     """
     uid = current_user_id()
     system = await systems_svc.get_system(uid, system_id)
     if system is None:
         raise ValueError(f"system {system_id} not found")
     records = await systems_svc.list_records_for_system(uid, system_id)
+    titles = await milestones_svc.titles_for({r.milestone_id for r in records})
     issues, tasks, notes = [], [], []
     for r in records:
-        d = r.to_dict()
+        d = notes_svc.brief_row(r, titles)
         if r.status is None:
             notes.append(d)
         elif r.task_kind == "issue":
@@ -339,12 +342,16 @@ async def list_system_records(
         kind: filter by task_kind — 'issue', 'work', 'spike' (or the retired
             'plan'). Omit for all.
         open_only: limit to tasks not done/cancelled (e.g. open issues only).
+
+    Each record says what it is and where it sits, not what it says — open one
+    with get_note / get_task / get_snippet.
     """
     uid = current_user_id()
     rows = await systems_svc.list_records_for_system(
         uid, system_id, kind=kind or None, open_only=open_only,
     )
-    return {"records": [r.to_dict() for r in rows]}
+    titles = await milestones_svc.titles_for({r.milestone_id for r in rows})
+    return {"records": [notes_svc.brief_row(r, titles) for r in rows]}
 
 
 async def delete_system(system_id: int) -> dict:

src/scribe/mcp/tools/tasks.py

@@ -22,6 +22,7 @@ from scribe.mcp._context import current_user_id
 from scribe.mcp.tools import systems as systems_tools
 from scribe.services import access as access_svc
 from scribe.services import dedup as dedup_svc
+from scribe.services import milestones as milestones_svc
 from scribe.services import notes as notes_svc
 # Imported by NAME, not reached through notes_svc: minted_kind is pure
 # validation, not a service call, and a test that stubs the service module to
@@ -58,7 +59,10 @@ async def list_tasks(
         kind: Filter by task kind — 'work', 'issue', 'spike' (or the retired
             'plan'). Omit (empty) for all kinds.
 
-    Results are ordered by last-updated descending.
+    Results are ordered by last-updated descending. Each row says what the task
+    is and where it sits — id, title, status, kind, priority, milestone (id and
+    title), tags, updated_at, plus description, parent and due date when set —
+    and not what it says: read one in full with get_task(id).
     """
     uid = current_user_id()
     rows, total = await notes_svc.list_notes(
@@ -70,7 +74,8 @@ async def list_tasks(
         limit=max(1, min(limit, 100)),
         offset=max(0, offset),
     )
-    return {"tasks": [n.to_dict() for n in rows], "total": total}
+    titles = await milestones_svc.titles_for({n.milestone_id for n in rows})
+    return {"tasks": [notes_svc.brief_row(n, titles) for n in rows], "total": total}
 
 
 async def get_task(task_id: int) -> dict:

src/scribe/services/milestones.py

@@ -72,6 +72,26 @@ async def get_milestone(user_id: int, milestone_id: int) -> Milestone | None:
         return result.scalars().first()
 
 
+async def titles_for(milestone_ids: set[int]) -> dict[int, str]:
+    """{id: title} for the given milestones, for rows that name where a record sits.
+
+    No ownership filter, deliberately: the callers are listings whose rows the
+    caller could already read, and a milestone title is part of "where does
+    this record sit". Filtering here would blank the placement of a shared
+    task in someone else's plan while still showing the task.
+    """
+    ids = {i for i in milestone_ids if i}
+    if not ids:
+        return {}
+    async with async_session() as session:
+        rows = (await session.execute(
+            select(Milestone.id, Milestone.title).where(
+                Milestone.id.in_(ids), Milestone.deleted_at.is_(None),
+            )
+        )).all()
+    return {mid: title for mid, title in rows}
+
+
 async def get_milestone_in_project(project_id: int, milestone_id: int) -> Milestone | None:
     """Fetch a milestone by id within a project, without a user_id ownership check.
     Callers must verify project access separately before using this."""

src/scribe/services/notes.py

@@ -7,6 +7,7 @@ from sqlalchemy import func, or_, select, text
 
 from scribe.models import async_session
 from scribe.models.note import Note, TaskKind, TaskPriority, TaskStatus
+from scribe.models.base import iso
 
 logger = logging.getLogger(__name__)
 
@@ -1057,3 +1058,40 @@ async def get_note_for_user(
     async with async_session() as session:
         note = await session.get(Note, note_id)
     return (note, perm) if note else None
+
+
+# What a LISTING row carries (#4061): what the record is and where it sits,
+# never what it says. list_tasks once returned every row's to_dict(), body
+# included, and a project's todo list came to 93-165k characters, past what an
+# MCP client accepts inline, so the list arrived as a file to page through. The
+# same failure #4045 fixed for enter_project, one call over. get_task / get_note
+# read a record in full; a list is for choosing which one to open.
+#
+# A field most rows leave empty (a one-line description, a parent, a due date)
+# is attached only when set: a hundred rows of `null` are a hundred chances to
+# learn to skip the key (#2483), and the bytes are the thing being cut.
+def brief_row(note: Note, milestone_titles: dict[int, str] | None = None) -> dict:
+    row = {
+        "id": note.id,
+        "title": note.title,
+        "note_type": note.note_type or "note",
+        "project_id": note.project_id,
+        "tags": note.tags or [],
+        "updated_at": iso(note.updated_at),
+    }
+    if note.description:
+        row["description"] = note.description
+    if note.is_task:
+        row.update({
+            "status": note.status,
+            "task_kind": note.task_kind,
+            "priority": note.priority,
+            "milestone_id": note.milestone_id,
+        })
+        if milestone_titles is not None and note.milestone_id:
+            row["milestone_title"] = milestone_titles.get(note.milestone_id)
+        if note.parent_id:
+            row["parent_id"] = note.parent_id
+        if note.due_date:
+            row["due_date"] = iso(note.due_date)
+    return row

tests/test_list_rows_brief.py

@@ -0,0 +1,93 @@
+"""List tools return rows that say what a record is, never what it says (#4061).
+
+list_tasks once returned every row's to_dict(), body included. A project's todo
+list came to 93-165k characters, past what an MCP client accepts as a tool
+result, so the list arrived as a file to page through — the failure #4045 fixed
+for enter_project, one call over. A list is for choosing which record to open;
+get_task / get_note read one in full.
+"""
+import json
+from datetime import datetime, timezone
+from types import SimpleNamespace
+from unittest.mock import AsyncMock, patch
+
+import pytest
+
+from scribe.mcp.tools.notes import list_notes
+from scribe.mcp.tools.systems import list_system_records
+from scribe.mcp.tools.tasks import list_tasks
+from scribe.services.notes import brief_row
+
+pytestmark = pytest.mark.usefixtures("_bind_user")
+
+STEP_PLAN = "A step plan paragraph long enough to matter. " * 110  # ~5k chars
+WHEN = datetime(2026, 9, 15, tzinfo=timezone.utc)
+
+
+def _row(nid: int, *, is_task: bool = True, milestone_id: int | None = 415) -> SimpleNamespace:
+    """A real-shaped Note: every attribute brief_row or to_dict could read."""
+    return SimpleNamespace(
+        id=nid, title=f"Step {nid} — something worth doing", body=STEP_PLAN,
+        description=None, note_type="note", project_id=2, tags=["retrieval"],
+        updated_at=WHEN, created_at=WHEN, is_task=is_task,
+        status="todo" if is_task else None, task_kind="work", priority="high",
+        milestone_id=milestone_id if is_task else None, parent_id=None, due_date=None,
+    )
+
+
+def test_a_task_row_names_what_it_is_and_where_it_sits_but_not_its_body():
+    row = brief_row(_row(7), {415: "An existing plan is found"})
+    assert "body" not in row
+    assert row["milestone_title"] == "An existing plan is found"
+    assert {"id", "title", "status", "task_kind", "priority", "milestone_id",
+            "tags", "updated_at", "project_id"} <= set(row)
+    # Empty optional fields are left off rather than sent as null (#2483).
+    assert not {"description", "parent_id", "due_date"} & set(row)
+    assert row["updated_at"] == WHEN.isoformat()
+
+
+def test_a_note_row_carries_no_task_fields():
+    row = brief_row(_row(8, is_task=False))
+    assert "body" not in row and "status" not in row and "milestone_title" not in row
+
+
+def test_a_task_outside_any_milestone_says_so_rather_than_inventing_a_title():
+    row = brief_row(_row(9, milestone_id=None), {})
+    assert row["milestone_id"] is None and "milestone_title" not in row
+
+
+@pytest.mark.asyncio
+async def test_a_full_page_of_long_tasks_fits_inline():
+    """The ceiling. 100 rows (list_tasks' own limit cap) of ~5k-character step
+    plans: as to_dict() rows this was over half a million characters."""
+    rows = [_row(i) for i in range(100)]
+    with patch("scribe.mcp.tools.tasks.notes_svc.list_notes",
+               AsyncMock(return_value=(rows, 100))), \
+         patch("scribe.mcp.tools.tasks.milestones_svc.titles_for",
+               AsyncMock(return_value={415: "An existing plan is found"})) as titles:
+        out = await list_tasks(project_id=2, limit=100)
+    size = len(json.dumps(out))
+    assert size < 40_000, f"list_tasks page is {size} characters"
+    assert titles.await_args.args[0] == {415}
+    assert out["tasks"][0]["milestone_title"] == "An existing plan is found"
+
+
+@pytest.mark.asyncio
+async def test_list_notes_rows_leave_the_body_to_get_note():
+    rows = [_row(i, is_task=False) for i in range(3)]
+    with patch("scribe.mcp.tools.notes.notes_svc.list_notes",
+               AsyncMock(return_value=(rows, 3))):
+        out = await list_notes(project_id=2)
+    assert all("body" not in r for r in out["notes"])
+
+
+@pytest.mark.asyncio
+async def test_list_system_records_rows_leave_the_body_to_the_getters():
+    rows = [_row(1), _row(2, is_task=False)]
+    with patch("scribe.mcp.tools.systems.systems_svc.list_records_for_system",
+               AsyncMock(return_value=rows)), \
+         patch("scribe.mcp.tools.systems.milestones_svc.titles_for",
+               AsyncMock(return_value={415: "Plan"})):
+        out = await list_system_records(system_id=3)
+    assert [r["id"] for r in out["records"]] == [1, 2]
+    assert all("body" not in r for r in out["records"])

tests/test_mcp_tool_milestones.py

@@ -6,7 +6,7 @@ import pytest
 from scribe.mcp.tools.milestones import (
     list_milestones, get_milestone, create_milestone, update_milestone,
 )
-from tests.helpers import fake_milestone
+from tests.helpers import fake_milestone, fake_task
 
 
 pytestmark = pytest.mark.usefixtures("_bind_user")
@@ -111,8 +111,7 @@ async def test_update_milestone_sends_body():
 @pytest.mark.asyncio
 async def test_get_milestone_returns_body_steps_and_rules():
     m = fake_milestone(id=5, project_id=3, body="## Goal")
-    step = MagicMock()
+    step = fake_task(id=9, title="step 1", milestone_id=5, body="a long step body")
-    step.to_dict.return_value = {"id": 9, "title": "step 1", "status": "todo"}
     applicable = {"rules": [{"id": 1, "title": "r"}], "truncated": False,
                   "project_rules": [{"id": 3, "title": "own"}]}
     with patch("scribe.mcp.tools.milestones.milestones_svc.get_milestone",
@@ -126,7 +125,10 @@ async def test_get_milestone_returns_body_steps_and_rules():
         out = await get_milestone(milestone_id=5)
     assert out["milestone"]["body"] == "## Goal"
     assert out["milestone"]["total"] == 1
-    assert out["steps"] == [{"id": 9, "title": "step 1", "status": "todo"}]
+    assert [(s["id"], s["title"], s["status"]) for s in out["steps"]] == [(9, "step 1", "todo")]
+    # A step's body is get_task's job (#4061); its placement is not.
+    assert "body" not in out["steps"][0]
+    assert out["steps"][0]["milestone_title"] == m.title
     assert out["applicable_rules"] == [{"id": 1, "title": "r"}]
 
 

tests/test_mcp_tool_systems.py

@@ -2,7 +2,7 @@
 from unittest.mock import AsyncMock, MagicMock, patch
 
 import pytest
-from tests.helpers import fake_note, fake_system
+from tests.helpers import fake_note, fake_system, fake_task
 
 
 # The name assessment both doors run before minting (milestone 307). A test
@@ -87,9 +87,9 @@ async def test_create_system_duplicate_names_the_existing_one_and_creates_nothin
 
 @pytest.mark.asyncio
 async def test_get_system_splits_records_by_kind():
-    issue = MagicMock(); issue.to_dict.return_value = {"id": 10}; issue.task_kind = "issue"; issue.status = "todo"
+    issue = fake_task(id=10, task_kind="issue", milestone_id=None)
-    work = MagicMock(); work.to_dict.return_value = {"id": 11}; work.task_kind = "work"; work.status = "todo"
+    work = fake_task(id=11, milestone_id=None)
-    note = MagicMock(); note.to_dict.return_value = {"id": 12}; note.task_kind = "work"; note.status = None
+    note = fake_note(id=12, status=None, milestone_id=None)
     with patch("scribe.mcp.tools.systems.current_user_id", return_value=1), \
          patch("scribe.mcp.tools.systems.systems_svc") as svc:
         svc.get_system = AsyncMock(return_value=fake_system(id=3))

tests/test_mcp_tool_tasks.py

@@ -16,7 +16,7 @@ pytestmark = pytest.mark.usefixtures("_bind_user")
 
 @pytest.mark.asyncio
 async def test_list_tasks_passes_is_task_true_and_repackages():
-    rows = [fake_task(id=1), fake_task(id=2)]
+    rows = [fake_task(id=1, milestone_id=None), fake_task(id=2, milestone_id=None)]
     mock = AsyncMock(return_value=(rows, 2))
     with patch("scribe.mcp.tools.tasks.notes_svc.list_notes", mock):
         out = await list_tasks()